Dealing with personal and sensitive information in relation to your customers, business partners and so on can be a little nerve-wracking. While it may be crucial for you to acquire, process and store these details in order to complete your tasks, there are certain risks associated with this activity.
This is why it’s crucial that you have effective systems in place to help you remain on the right side of the law. For instance, it’s important that you have access to top-quality confidential paper shredding solutions.
As Aviva Risk Management Solutions points out, if you don’t follow the rules and make sure you deal with people’s personal data correctly, you may face serious repercussions. It noted that the Data Protection Act 1998 outlines the requirements businesses must stick to in order to avoid legal difficulties.
Those organisations that fail to do so can face damaging sanctions, it stated. According to the firm, the highest ever fine to be handed out by the Information Commissioner’s Office was ┬ú325,000. This was imposed on an NHS trust that sold hard drives on an internet auction site without first deleting highly sensitive information. The hard drives contained details of staff and patients and included data about conditions including HIV and certain other medical problems.
What constitutes personal information?
Of course, to follow the letter of the law, it’s important that you understand it. For instance, you must be aware of what is considered to be personal information. In relation to the act, this is anything that relates to a person that can identify them. Examples include names, addresses, bank details and so on
Meanwhile, there is also a subset of this kind of information that is described as “sensitive” and can only be disclosed if absolutely necessary. This includes political stance, ethnic origin, religious beliefs, health conditions, sexual orientation, alleged or committed offices and trade union memberships, among other things.
How we can help
Here at Simply Shred we know just how important effective personal information management is and we offer superb document shredding services that can help you to stay out of trouble with the law.
We offer on site paper shredding services and can destroy all documentation in compliance with the Data Protection Act and other legislation. Also, when our professional and trustworthy team has completed the process, we’ll provide you with a certificate of destruction that you can use as evidence.
Because our services are so quick and efficient compared with many other shredding techniques, we could also save your personnel time. Like this say, in business time is money, so this may boost your productivity and ultimately your profits.
If you\\’re keen to find out more about how our secure data destruction works and discover whether or not we’ve got the perfect solution for you, just take a look around the rest of our website or get in touch with our friendly and helpful advisors. When it comes to information management, there’s no room for error and with us on your team, you can ensure your systems are superb.